When you need to send documents along with your main message, it's common to see the phrase "Enclosed herewith sample letter." This phrase indicates that you are sending additional items with your communication. Understanding how to use and interpret this statement is crucial for clear and effective professional and personal correspondence. This article will break down what it means and provide practical examples.
Understanding the "Enclosed Herewith Sample Letter" Statement
The phrase "enclosed herewith sample letter" is a formal way of stating that something is being sent along with the primary document or message. It's a standard convention used to ensure the recipient is aware of any accompanying materials. The primary importance of this phrase lies in its ability to prevent misunderstandings and ensure all necessary information is received. Whether you're sending a contract with supporting documents or a cover letter with a resume, clearly indicating enclosed items is a sign of good practice.
When you encounter this in a letter or email, it's a signal to look for those extra items. These could be anything from photocopies of important records to product catalogs, or even another letter as suggested by the phrase itself. Here are some common ways to present this information:
- Directly in the body of the letter: "Please find enclosed herewith sample letter from our legal department."
- As a separate line at the end: "Enclosures: 1. Sample Letter 2. Invoice #12345"
- In an email: "Attached, please find herewith sample letter and the requested report."
To make it even clearer, you might see a list of what's enclosed. For instance, a business might send out a proposal with several supporting documents. The main letter could state:
| Item | Description |
|---|---|
| Enclosed Letter | Sample of our service agreement |
| Brochure | Overview of our company's offerings |
Enclosed Herewith Sample Letter for Job Application
Dear Hiring Manager,
I am writing to express my keen interest in the Marketing Coordinator position advertised on LinkedIn. As requested, I have enclosed herewith sample letter outlining my previous campaign successes, which I believe demonstrates my suitability for this role.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
Jane Doe
Enclosed Herewith Sample Letter for Invoice Follow-up
Dear Mr. Smith,
This is a follow-up regarding invoice #INV-7890, due on October 25, 2023. To assist you, I have enclosed herewith sample letter of our standard payment terms and a copy of the original invoice for your reference.
Please let us know if you have any questions.
Best regards,
Accounts Receivable Department
Enclosed Herewith Sample Letter for Contract Submission
To Whom It May Concern,
We are pleased to submit our proposal for the upcoming construction project. Attached herewith sample letter detailing our services, along with all the necessary supporting documentation as per your requirements.
We are confident in our ability to deliver exceptional results.
Sincerely,
Construction Co.
Enclosed Herewith Sample Letter for Membership Application
Dear Membership Committee,
I wish to apply for membership in your esteemed organization. For your review, I have enclosed herewith sample letter of recommendation from two current members, as well as my completed application form.
I am eager to contribute to the community.
Respectfully,
John Appleseed
Enclosed Herewith Sample Letter for Event Invitation
Dear Friends,
You are cordially invited to our annual charity gala! To give you a glimpse of the exciting evening planned, I have enclosed herewith sample letter detailing the agenda and dress code. Please RSVP by November 15th.
We hope to see you there!
Warmly,
The Organizing Committee
Enclosed Herewith Sample Letter for Scholarship Application
Dear Scholarship Board,
I am writing to formally apply for the Bright Futures Scholarship. As part of my application, please find enclosed herewith sample letter of my academic achievements and extracurricular involvement.
Thank you for considering my application.
Sincerely,
Sarah Lee
Enclosed Herewith Sample Letter for Supplier Inquiry
Dear Sales Department,
We are a growing manufacturing company looking to source new suppliers for raw materials. To help you understand our needs, I have enclosed herewith sample letter of our current specifications and required quantities.
We look forward to your competitive quote.
Best,
Procurement Manager
Enclosed Herewith Sample Letter for Real Estate Offer
Dear Seller,
This letter outlines our offer to purchase your property at 123 Main Street. For your information and consideration, I have enclosed herewith sample letter of our proposed terms and financing details.
We are very interested in this property.
Sincerely,
Prospective Buyer
In conclusion, the phrase "enclosed herewith sample letter" and its variations are essential for ensuring that all accompanying documents are accounted for. Whether you are sending or receiving mail, paying attention to these indicators helps maintain clarity and efficiency in communication. By using this simple yet effective practice, you can enhance the professionalism and effectiveness of your written correspondence.