When sending a letter or an email, you might sometimes need to include extra documents or information. This is where the concept of an "Enclosed or Enclosure in Letter" becomes important. Understanding how to properly indicate and manage these attachments ensures your recipient receives everything you intend, and that your communication is clear and professional.
Understanding Enclosed or Enclosure in Letter
The terms "enclosed" and "enclosure" both refer to items that are sent along with a main document. "Enclosed" is typically used as an adjective or a past participle, meaning something is placed inside or included. "Enclosure," on the other hand, is a noun, referring to the item itself that is being enclosed. When you're writing a letter, and you've included something physical like a check or a brochure, you would note this. Similarly, in an email, attachments are your enclosures.
The importance of clearly indicating an enclosed or enclosure in letter lies in preventing misunderstandings and ensuring all necessary materials are accounted for. If you don't mention what's enclosed, the recipient might overlook it or think something is missing. This can lead to delays, confusion, or even a breakdown in communication. It's a simple courtesy that enhances the effectiveness of your correspondence.
Here are some ways to represent enclosures:
- In Letters:
- Typing "Enclosure" or "Enclosures" at the bottom of the letter, below your signature.
- If there are multiple items, you can list them: Enclosures (3) or Enclosures: Resume, Cover Letter, Transcript.
- In Emails:
- Mentioning the attachment(s) in the body of the email. For example, "Please find attached..." or "I have attached..."
- Some email clients automatically show attached files, but it's still good practice to mention them in the text for clarity.
Here's a quick table for common scenarios:
| Situation | How to Indicate Enclosure |
|---|---|
| Sending a check with a bill payment | "Enclosed: Check" |
| Applying for a job | "Enclosures: Resume, Cover Letter" |
| Sharing a report via email | "Please find the Q3 report attached." |
Enclosed or Enclosure in Letter for a Job Application
Dear Mr. Smith, I am writing to express my keen interest in the Marketing Manager position advertised on LinkedIn. With over five years of experience in developing and executing successful marketing campaigns, I am confident that my skills align perfectly with the requirements of this role. Please find my resume and cover letter enclosed for your review. I have also included a portfolio showcasing some of my recent work. I am eager to discuss how my expertise can benefit your team. Thank you for your time and consideration. Sincerely, Jane Doe Enclosures: Resume, Cover Letter, PortfolioEnclosed or Enclosure in Letter for a Bill Payment
Dear Accounts Department, Please find enclosed my payment for invoice #12345. The total amount due is $75.50. I hope this payment meets your requirements. Please let me know if you require any further information from my end. Thank you, John Adams Enclosure: CheckEnclosed or Enclosure in Letter for a Contract Agreement
Dear Ms. Chen, Following our recent discussion, please find enclosed the draft agreement for the partnership between our two companies. We have outlined the key terms and conditions as discussed. We welcome any feedback you may have and are open to making reasonable adjustments to ensure mutual satisfaction. We look forward to your timely review. Best regards, Robert Johnson Enclosure: Partnership Agreement DraftEnclosed or Enclosure in Letter for a Return Merchandise Authorization
Dear Customer Support, I am writing to request a return for order #98765. The item, a blue ceramic vase, arrived damaged. Please find enclosed the completed Return Merchandise Authorization form. I have also attached a photograph of the damaged item and packaging. I kindly request a replacement or a full refund. Thank you for your prompt attention to this matter. Sincerely, Sarah Miller Enclosures: RMA Form, PhotographEnclosed or Enclosure in Letter for a Business Proposal
Dear Mr. Lee, Thank you for the opportunity to present our proposal for the upcoming office renovation project. We believe our team can deliver exceptional results that meet your budget and timeline. Please find enclosed our detailed proposal, which includes project scope, timelines, cost breakdown, and team qualifications. We are excited about the possibility of working with you. Regards, Alex Brown Enclosure: Project ProposalEnclosed or Enclosure in Letter for Sharing Photos
Dear Family, I hope this letter finds you well. I wanted to share some photos from our recent trip to the mountains. The scenery was absolutely breathtaking! I've enclosed a few of my favorite shots for you to enjoy. I'll be sure to send more once they're developed. Love, Emily Enclosures: PhotographsEnclosed or Enclosure in Letter for Sending a Newsletter
Dear Subscribers, We're thrilled to share our latest newsletter with you! It's packed with exciting updates, tips, and exclusive offers. Please find enclosed the June edition of our monthly newsletter. We hope you find it informative and engaging. Sincerely, The Community Team Enclosure: June NewsletterEnclosed or Enclosure in Letter for a Membership Card
Dear Valued Member, Welcome to our club! We're delighted to have you join our growing community. To kickstart your membership, please find enclosed your official membership card. You can use this card to access exclusive benefits and discounts. We look forward to seeing you at our next event! Warmly, The Membership Team Enclosure: Membership CardIn conclusion, effectively managing what you "Enclosed or Enclosure in Letter" is a small but vital detail in professional and personal communication. Whether it's a physical document or a digital file, clearly indicating the presence and nature of enclosures ensures that your message is complete, understood, and leaves a positive impression on the recipient.