When you send a letter or email, sometimes you need to include extra documents or items along with it. This is where the concept of an "enclosure" comes in. Understanding how to properly indicate an enclosure is a crucial part of effective written communication. In this article, we'll explore the Enclosure in a Letter Sample, explaining its purpose and providing examples to guide you.
Understanding the Enclosure in a Letter Sample
An enclosure in a letter or email refers to any document or item that is sent along with the main correspondence. It's a way to provide supporting information, attachments, or additional materials that are relevant to the message you are conveying. For instance, if you are applying for a job, you might enclose your resume and cover letter. The importance of clearly indicating an enclosure cannot be overstated, as it ensures that the recipient is aware of all the accompanying items and doesn't miss anything important.
There are several common ways to signify an enclosure:
- Typing "Enclosure" or "Enclosures" at the bottom of the letter, typically after your typed name and signature.
- Using abbreviations like "Enc." or "Encs."
- Listing the specific items included.
Here's a quick look at common scenarios:
- Single Document: When only one item is enclosed.
- Multiple Documents: When more than one item is included.
- Specific Item List: When you want to be precise about what's attached.
Enclosure in a Letter Sample: Job Application Documents
Dear Hiring Manager,
I am writing to express my keen interest in the Marketing Specialist position advertised on LinkedIn. My extensive experience in digital marketing and campaign management aligns perfectly with the requirements outlined in the job description.
Please find my resume and a portfolio of my recent work attached for your review. I am confident that my skills and qualifications would make me a valuable asset to your team.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Enclosures: Resume, Portfolio
Enclosure in a Letter Sample: Invoice and Payment Confirmation
Dear Mr. Smith,
This email serves as a reminder for invoice #12345, which is due on October 26, 2023. The total amount due is $500.00.
For your convenience, I have attached a copy of the original invoice and a confirmation of our recent payment received. If you have already made the payment, please disregard this notice.
Should you have any questions or require further assistance, please do not hesitate to contact me.
Best regards,
[Your Name/Company Name]
Enc. 1: Invoice #12345
Enc. 2: Payment Confirmation
Enclosure in a Letter Sample: Contract and Addendum
Dear Ms. Jones,
Following our recent discussions, please find attached the draft of the service agreement for your review. We have also included an addendum that details the extended warranty we discussed.
We kindly request that you examine these documents and provide any feedback or suggested revisions by the end of next week. We are eager to finalize this agreement and begin our partnership.
Thank you,
[Your Name]
Enclosures: Service Agreement, Addendum to Agreement
Enclosure in a Letter Sample: Business Proposal and Supporting Data
Dear Mr. Lee,
It was a pleasure meeting with you yesterday to discuss the potential collaboration between our companies. As promised, I have attached our detailed business proposal for your consideration.
This proposal outlines our strategic approach, projected outcomes, and the investment required. You will also find supporting data and market research that further validates our recommendations.
We look forward to your feedback.
Warmly,
[Your Name]
Enclosures: Business Proposal, Market Research Data
Enclosure in a Letter Sample: Event Invitation and RSVP Card
Dear Friends and Family,
We are thrilled to invite you to celebrate our engagement! Join us for an evening of joy and merriment as we kick off the next chapter of our lives.
Please find the formal invitation attached, along with an RSVP card to help us finalize our arrangements. We can't wait to share this special occasion with you.
With love,
[Your Names]
Enclosures: Invitation, RSVP Card
Enclosure in a Letter Sample: Medical Records and Referral Form
Dear Dr. Evans,
Please accept this letter along with the enclosed medical records for our patient, Sarah Miller. Sarah has been experiencing persistent symptoms that we believe warrant further specialized evaluation.
The enclosed documents include her recent test results, treatment history, and a referral form for your cardiology practice. We would appreciate your expert opinion and care for Ms. Miller.
Thank you for your attention to this matter.
Sincerely,
Dr. Adams
Enclosures: Patient Medical Records, Referral Form
Enclosure in a Letter Sample: Membership Application and Supporting Documents
Dear Membership Committee,
I am writing to apply for membership to the [Club Name]. I have been a resident of the community for five years and am eager to contribute to the club's activities and initiatives.
Attached to this application, you will find my completed membership form, two letters of recommendation from current members, and proof of residency. I am available for an interview at your earliest convenience.
Thank you for considering my application.
Respectfully,
[Your Name]
Enclosures: Membership Application, Letters of Recommendation, Proof of Residency
Enclosure in a Letter Sample: Complaint Letter and Evidence
Dear Customer Service Manager,
I am writing to formally complain about the faulty product I received on October 15, 2023. The [Product Name], order number [Order Number], stopped working after only two days of use.
As evidence of this defect, I have enclosed a photograph of the damaged product and a copy of my receipt. I request a full refund or a replacement for the defective item.
I look forward to your prompt resolution of this issue.
Sincerely,
[Your Name]
Enclosures: Photograph of Defective Product, Copy of Receipt
In conclusion, mastering the use of enclosures in your letters and emails is a fundamental skill that enhances clarity and professionalism. By accurately indicating what you've included, you ensure that your recipient has all the necessary information, leading to smoother communication and better outcomes. Whether it's a job application, a business proposal, or a personal invitation, the proper use of an Enclosure in a Letter Sample is key to effective correspondence.