When you send an important document, whether it's a job application, a proposal, or a legal filing, it's often necessary to include other supporting materials. An Enclosure Letter Sample is your key to clearly informing the recipient about what else is being sent along with your main communication. This article will guide you through understanding and creating effective enclosure letters.
What is an Enclosure Letter and Why It Matters
An enclosure letter, also known as a cover letter or a transmittal letter, is a brief note that accompanies a package of documents. Its primary purpose is to list and describe the items enclosed. This simple addition ensures that the recipient knows exactly what to expect and can verify that everything has arrived safely.
A well-written enclosure letter provides a professional touch and demonstrates your attention to detail. It can also serve as a quick summary of the enclosed materials, saving the recipient time. Think of it as a table of contents for your mailed items.
- Clarity: Clearly lists all enclosed items.
- Professionalism: Shows you are organized and thorough.
- Efficiency: Helps the recipient quickly identify contents.
- Verification: Allows the recipient to check if all items are present.
Here's a look at how different types of enclosure letters can be structured:
| Purpose | Key Information |
|---|---|
| Job Application | Resume, Cover Letter, Portfolio Links |
| Business Proposal | Proposal Document, Supporting Data, Price List |
| Legal Filing | Specific Forms, Supporting Evidence, Court Orders |
Job Application Enclosure Letter Sample
Dear Hiring Manager,
Please find enclosed my resume and cover letter for the Marketing Specialist position, as advertised on LinkedIn. I have also included a link to my online portfolio for your review.
Thank you for considering my application.
Sincerely,
[Your Name]
Business Proposal Enclosure Letter Sample
Dear Mr. Smith,
Attached is our comprehensive proposal for the upcoming website redesign project. In addition to the main proposal document, you will find detailed pricing information and a brief overview of our team's relevant experience.
We are eager to discuss this further.
Best regards,
[Your Company Name]
Invoice Enclosure Letter Sample
Dear Client,
Attached is Invoice #12345 for services rendered during the month of October. Please find the detailed breakdown of charges within the enclosed document.
We appreciate your prompt payment.
Sincerely,
[Your Name/Company]
Document Submission Enclosure Letter Sample
Dear Ms. Jones,
This letter confirms the submission of the requested quarterly financial reports. The enclosed package includes:
1. Q3 Income Statement
2. Q3 Balance Sheet
3. Q3 Cash Flow Statement
Should you require any additional information, please do not hesitate to contact me.
Regards,
[Your Name]
Loan Application Enclosure Letter Sample
Dear Loan Officer,
Please find enclosed my application for a small business loan. The supporting documents submitted with this letter include:
* Business Plan
* Tax Returns (2021-2023)
* Bank Statements (Last 6 months)
Thank you for your time and consideration.
Sincerely,
[Your Name]
Contract Enclosure Letter Sample
Dear Legal Department,
Attached is the draft service agreement for review. Please find the contract enclosed for your examination and approval.
We look forward to your feedback.
Best,
[Your Name]
Grant Application Enclosure Letter Sample
Dear Grant Committee,
This letter accompanies our application for the Community Improvement Grant. The enclosed materials include:
1. Completed Grant Application Form
2. Project Budget
3. Letters of Support
We are hopeful for a favorable review.
Sincerely,
[Your Organization Name]
Permit Application Enclosure Letter Sample
Dear Building Department,
Please accept the enclosed application for a building permit for the construction project at 123 Oak Street. Accompanying documents include architectural drawings, site plans, and engineering reports.
Thank you for your assistance.
Regards,
[Your Name]
In conclusion, an Enclosure Letter Sample is a vital tool for ensuring your communications are clear, professional, and complete. By taking a few moments to list and describe the documents you're sending, you can significantly improve the recipient's experience and ensure your message is received as intended. Whether it's for a formal application or a routine business exchange, always consider including an enclosure letter.