When you're looking for a new opportunity, getting a referral can be a significant advantage. It means someone you know has put in a good word for you, opening a door that might otherwise be closed. But knowing how do you write an email when you have been referred is crucial to making sure that referral translates into a positive outcome. This article will guide you through crafting an effective email that leverages your connection and showcases your suitability for the role.
Leveraging Your Connection: The Foundation of Your Referral Email
The most important aspect of your referral email is clearly and concisely stating who referred you and how you know them. This immediately establishes credibility and context for the recipient. Think of it as an introduction; the referrer has vouched for you, so you need to make a good impression right away.
Here's a breakdown of key elements to consider:
- The Referrer's Name and Relationship: Always start with a clear statement like, "I'm writing to you today because I was referred by [Referrer's Name]." Briefly mention your connection, e.g., "We worked together at [Previous Company]" or "We know each other from [Mutual Connection/Event]."
- The Position You're Interested In: Be specific about the role. If you don't know a specific opening, state your general interest and the type of roles you're seeking.
- Your Value Proposition: Briefly highlight why you're a good fit. This isn't a full resume dump, but a concise summary of your most relevant skills and experience.
It's incredibly important to ensure your referral email is personalized and professional. A generic email will likely be overlooked, diminishing the impact of the referral. Think about what makes you stand out and tailor your message accordingly.
How Do You Write an Email When You Have Been Referred by a Former Colleague
Subject: Referral from [Referrer's Name] - [Your Name] - Application for [Job Title]
Dear [Hiring Manager Name],
I hope this email finds you well.
I am writing to express my strong interest in the [Job Title] position at [Company Name]. I was referred to you by [Referrer's Name], who I had the pleasure of working with at [Previous Company] for [Number] years. [Referrer's Name] spoke highly of the innovative work being done at [Company Name] and believed my skills in [mention 1-2 key skills relevant to the role] would be a valuable asset to your team.
During my time at [Previous Company], I was responsible for [mention a key accomplishment or responsibility]. I've attached my resume for your review, which provides further detail on my experience and qualifications. I am particularly drawn to this role because of [mention something specific about the role or company that excites you].
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile URL (Optional)]
How Do You Write an Email When You Have Been Referred by a Friend for an Unadvertised Role
Subject: Introduction via [Friend's Name] - Interest in [Department/Area] Opportunities
Dear [Hiring Manager Name],
I hope you're having a productive week.
My friend, [Friend's Name], suggested I reach out to you. [Friend's Name] mentioned that you are involved in [mention department or area of work]. They thought my background in [mention your relevant field] might align with potential opportunities within your team at [Company Name].
I have been following [Company Name]'s work in [mention a specific area or project] with great interest, and I am particularly impressed by [mention something specific you admire]. My experience includes [briefly mention 1-2 key areas of expertise], and I am eager to learn more about how I might contribute to your team.
I've attached my resume for your convenience. Would you be open to a brief conversation in the coming weeks to discuss potential roles or ways I could add value to [Company Name]? I am flexible and happy to work around your schedule.
Thank you for your time and consideration.
Best regards,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile URL (Optional)]
How Do You Write an Email When You Have Been Referred by a Mentor or Professor
Subject: Referred by [Mentor/Professor's Name] - [Your Name] - Interest in [Job Title/Area]
Dear [Hiring Manager Name],
I hope this message finds you well.
I am writing to you today with an introduction from [Mentor/Professor's Name], who is [mention their title and affiliation, e.g., a professor at XYZ University / my mentor in the ABC program]. [Mentor/Professor's Name] suggested I contact you regarding my interest in opportunities within [Company Name], specifically in the area of [mention specific department or type of role].
I am currently [mention your current status, e.g., a student graduating in May with a degree in X / a professional with Y years of experience]. My studies/work in [mention relevant field] have equipped me with a strong foundation in [mention 1-2 skills or knowledge areas], and I am eager to apply this knowledge in a dynamic environment like [Company Name].
I've attached my resume for your review. I would be grateful for the opportunity to learn more about how my skills and enthusiasm might align with your team's goals. Please let me know if you might be available for a brief chat in the near future.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile URL (Optional)]
How Do You Write an Email When You Have Been Referred by an Industry Contact
Subject: Introduction via [Industry Contact's Name] - [Your Name] - Interest in [Job Title]
Dear [Hiring Manager Name],
I trust you're having a good week.
I am reaching out because [Industry Contact's Name], whom I met at [event/conference name] / who I know from [their company], suggested I connect with you. [Industry Contact's Name] spoke highly of [Company Name]'s work in [mention specific area] and believed my experience in [mention relevant skills/experience] would be of interest to your team.
I've been following [Company Name]'s progress in [mention a specific project or achievement] and am very impressed by your innovative approach. My background in [mention your key expertise] and my proven ability to [mention a key accomplishment/skill] align well with the requirements of a role like [Job Title], or similar positions.
I have attached my resume for your review. I would appreciate any insights you might have on current openings or opportunities within your department. I am available for a brief call at your earliest convenience.
Thank you for your consideration.
Regards,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile URL (Optional)]
How Do You Write an Email When You Have Been Referred by a Recruiter
Subject: Referral from [Recruiter's Name] - [Your Name] - [Job Title] Opportunity
Dear [Hiring Manager Name],
I hope this email finds you well.
I am writing to you today at the recommendation of [Recruiter's Name] from [Recruitment Agency Name]. [Recruiter's Name] has shared my profile with you for the [Job Title] position, as they believe my skills and experience in [mention 2-3 key skills/areas] align perfectly with your requirements.
My experience includes [mention a key responsibility or accomplishment relevant to the role]. I have a strong track record in [mention another key area of expertise]. I am particularly excited about this opportunity because [mention why the role/company appeals to you].
My resume is attached for your review, which provides more detail on my qualifications. I am eager to discuss how I can contribute to [Company Name]'s success.
Thank you for your time and consideration. I look forward to hearing from you.
Sincerely,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile URL (Optional)]
How Do You Write an Email When You Have Been Referred by a Customer/Client
Subject: Referral from [Customer/Client Name] - [Your Name] - Interest in [Company Name]
Dear [Hiring Manager Name],
I hope you are having a good day.
I am writing to you today following a conversation with [Customer/Client Name], who is a client of [Company Name] and has spoken highly of your work. [Customer/Client Name] suggested I reach out to you, believing my expertise in [mention your relevant field] could be of value to your organization.
Having worked with [mention your role/industry] for [number] years, I have developed a deep understanding of [mention key aspects of your expertise]. I am particularly drawn to [Company Name]'s reputation for [mention a positive attribute of the company].
I have attached my resume for your consideration. I would be very interested in exploring any potential opportunities where my skills in [mention 1-2 specific skills] could contribute to your continued success. Would you be open to a brief call to discuss this further?
Thank you for your time and consideration.
Best regards,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile URL (Optional)]
How Do You Write an Email When You Have Been Referred by an Alumnus from Your School
Subject: Referral from [Alumnus's Name] - [Your Name] - [Job Title/Area of Interest]
Dear [Hiring Manager Name],
I hope this email finds you well.
I am writing to you today as a fellow alumnus of [Your School Name]. I was recently connected with [Alumnus's Name], who works at [Company Name], and they suggested I reach out to you. [Alumnus's Name] mentioned your involvement in [mention their department or area] and thought my background might be of interest.
I am currently [mention your current status, e.g., graduating with a degree in X / a professional with Y years of experience]. My studies in [mention your field] at [Your School Name] have provided me with a strong foundation in [mention 1-2 key skills or knowledge areas].
I have attached my resume for your review. I am very keen to learn more about [Company Name] and explore any opportunities where I can contribute my skills. Would you be available for a brief chat sometime in the coming weeks?
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile URL (Optional)]
How Do You Write an Email When You Have Been Referred by a Family Friend
Subject: Introduction via [Family Friend's Name] - [Your Name] - Interest in [Company Name]
Dear [Hiring Manager Name],
I hope this message finds you well.
I am writing to you today through a mutual connection, my family friend, [Family Friend's Name]. [Family Friend's Name] suggested I reach out to you, knowing your role at [Company Name]. They felt my skills and aspirations might align with your team's work.
I have been developing my skills in [mention 1-2 relevant skills] and have a keen interest in [mention industry or area of work]. I admire [Company Name]'s [mention something positive about the company or its work].
I've attached my resume for your review. I would be grateful for the opportunity to briefly discuss potential synergies or any upcoming opportunities where my contributions could be valuable. I am available at your convenience.
Thank you for your consideration.
Best regards,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile URL (Optional)]
How Do You Write an Email When You Have Been Referred by Someone You Met Briefly at a Networking Event
Subject: Following Up from [Event Name] - Referral from [Contact's Name] - [Your Name]
Dear [Hiring Manager Name],
I hope you're having a good week.
We briefly met at the [Event Name] on [Date of Event]. I'm writing to you today because, following our conversation, [Contact's Name] suggested I reach out to you regarding my interest in [Company Name]. [Contact's Name] mentioned your work in [mention their area] and thought my background in [mention your relevant skills] might be a good fit.
I recall our conversation about [mention a specific topic discussed] and was very impressed by [mention something you learned or admired about their work or the company]. I have attached my resume, which details my experience in [mention key areas of your expertise].
I would be very interested in learning more about any relevant opportunities at [Company Name]. Please let me know if you would be open to a brief follow-up conversation.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile URL (Optional)]
In conclusion, mastering how do you write an email when you have been referred is a vital skill for any job seeker. By clearly stating your referrer, articulating your interest, and concisely highlighting your value, you can significantly increase your chances of making a positive impression. Remember to always tailor your message, proofread carefully, and maintain a professional and enthusiastic tone. A well-crafted referral email is your key to unlocking new opportunities and building valuable professional connections.