Sending attachments with your emails is a common practice, whether it's a document, a photo, or a presentation. But have you ever wondered about the best way to let the recipient know what's attached? This article will guide you on how to write "enclosed" in an email effectively, ensuring your important files are acknowledged and handled appropriately.
Understanding the "Enclosed" Convention
When you attach a file to an email, it's crucial to clearly indicate its presence to the recipient. This is where the term "enclosed" comes in handy. Properly communicating that something is enclosed helps avoid confusion and ensures that the recipient doesn't miss any vital information. Think of it as a digital post-it note reminding them to look for an attachment.
The primary goal of using "enclosed" is to provide a clear call to action. Without it, a recipient might skim the email and overlook the attachment entirely, leading to missed deadlines, incomplete tasks, or a general lack of communication. It is essential to be explicit about what you are enclosing.
There are several ways to signal an enclosure:
- Mentioning it in the subject line.
- Stating it within the body of the email.
- Using a clear closing statement.
| Method | Purpose |
|---|---|
| Subject Line | Immediate visibility. |
| Email Body | Detailed context. |
| Closing | Final reminder. |
How Do You Write Enclosed in an Email When Submitting a Report?
Subject: Report Submission - Q3 Sales Figures (Enclosed)
Dear [Recipient Name],
Please find attached the Q3 sales figures report for your review. I have enclosed the document as requested. This report provides a comprehensive overview of our performance over the past quarter, including key metrics and analysis.
I am available to discuss any questions or provide further clarification you may need.
Best regards,
[Your Name]
How Do You Write Enclosed in an Email When Sharing a Proposal?
Subject: Project Proposal - [Project Name] (See Attached)
Hello [Recipient Name],
Following our recent discussion, I am pleased to enclose our detailed proposal for the [Project Name] project. This document outlines our approach, timeline, and budget, and I believe it meets your requirements effectively.
Please let me know your thoughts. I look forward to your feedback.
Sincerely,
[Your Name]
How Do You Write Enclosed in an Email When Sending an Invoice?
Subject: Invoice #[Invoice Number] - [Company Name] (Enclosed)
Dear [Client Name],
Please find attached Invoice #[Invoice Number] for services rendered. I have enclosed the invoice for your records and prompt payment.
Payment is due by [Due Date]. If you have any questions regarding this invoice, please do not hesitate to contact me.
Thank you,
[Your Name/Company Name]
How Do You Write Enclosed in an Email When Sharing Photos?
Subject: Event Photos - [Event Name] (Attached)
Hi [Recipient Name],
It was great seeing you at the [Event Name]! I've enclosed some photos from the event that I thought you might enjoy.
Feel free to download them and share them with anyone you wish.
Cheers,
[Your Name]
How Do You Write Enclosed in an Email When Sending a Resume?
Subject: Job Application - [Job Title] - [Your Name] (Resume Enclosed)
Dear [Hiring Manager Name],
I am writing to express my strong interest in the [Job Title] position advertised on [Platform]. Please find enclosed my resume, which details my qualifications and experience relevant to this role.
Thank you for considering my application. I look forward to hearing from you soon.
Sincerely,
[Your Name]
How Do You Write Enclosed in an Email When Providing Supporting Documents?
Subject: Information Request - [Topic] (Documents Enclosed)
Dear [Recipient Name],
In response to your request for information regarding [Topic], I have enclosed the relevant supporting documents. These include [List of documents, e.g., contracts, research papers, etc.].
Please review these materials at your convenience. Let me know if you require anything further.
Regards,
[Your Name]
How Do You Write Enclosed in an Email When Sending a Contract for Signature?
Subject: Contract for [Service/Project] - Action Required (Enclosed)
Dear [Recipient Name],
Please find enclosed the contract for [Service/Project]. I have enclosed the document for your review and signature. Once signed, kindly return a copy to me.
Should you have any questions or require amendments, please feel free to reach out.
Best,
[Your Name]
How Do You Write Enclosed in an Email When Sharing a Presentation Deck?
Subject: Presentation Deck - [Presentation Topic] (Attached)
Hi [Recipient Name],
Here is the presentation deck for our upcoming [Presentation Topic] session. I've enclosed the file for your preparation.
I'm looking forward to our discussion.
Thanks,
[Your Name]
In conclusion, effectively writing "enclosed" in your emails is a simple yet powerful way to ensure your attached files are noticed and acted upon. By clearly stating what you've attached, whether in the subject line or the body of your message, you streamline communication and minimize the chances of important information being overlooked. Remember to adapt your wording to the specific context and relationship you have with the recipient for the most professional and clear communication.