When you're sending a letter, sometimes you need to include extra documents or items along with it. This is where the concept of an "enclosure" comes in. Understanding how do you write enclosure in a letter is a small detail that can make a big difference in ensuring your recipient receives everything they need. It's a professional courtesy that confirms you've sent accompanying materials and helps avoid confusion or missed items.
Understanding the Purpose of Enclosures
The primary reason to note an enclosure in your letter is clarity and completeness. It serves as a reminder to yourself to actually include the items, and it informs the recipient that they should expect additional documents. This is particularly important in formal correspondence where specific paperwork might be crucial for processing requests, applications, or agreements.
The importance of clearly indicating enclosures cannot be overstated, as it prevents miscommunication and ensures all necessary information is conveyed.
- To signal the presence of attached documents.
- To ensure the recipient is aware of all included items.
- To maintain a record of what was sent.
Here's a look at when and how you might use enclosures:
| Scenario | What to Enclose |
|---|---|
| Job Application | Resume, Cover Letter, Portfolio |
| Invoice Payment | Check or Money Order |
| Information Request | Stamped, Self-Addressed Envelope |
How Do You Write Enclosure in a Letter When Sending a Resume
Dear Ms. Thompson,
I am writing to express my enthusiastic interest in the Marketing Coordinator position advertised on LinkedIn. With my proven track record in social media strategy and content creation, I am confident I possess the skills and experience necessary to excel in this role.
Please find my resume attached for your review, which provides further detail on my qualifications and accomplishments.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
John Smith
Enclosure: Resume
How Do You Write Enclosure in a Letter When Submitting an Invoice
Dear Mr. Davis,
This letter is to accompany payment for invoice #12345, dated October 26, 2023. The total amount due is $500.00.
We have enclosed a check for the full amount. Please let us know if you require any further information.
Thank you for your services.
Best regards,
Sarah Lee
Acme Corporation
Enclosures (2): Check and Invoice Copy
How Do You Write Enclosure in a Letter for Contract Submission
To Whom It May Concern,
Please find attached the fully executed Service Agreement between Innovate Solutions and your company, dated November 1, 2023. This agreement outlines the terms and conditions for the upcoming project.
We have included two original copies as per our discussion.
Should you have any questions, please do not hesitate to contact me.
Sincerely,
Michael Chen
Innovate Solutions
Enclosures: Executed Service Agreement (2 copies)
How Do You Write Enclosure in a Letter for a Business Proposal
Dear Ms. Rodriguez,
Following our productive meeting on October 25th, I am pleased to submit our comprehensive business proposal for the upcoming advertising campaign. We believe our proposed strategies align perfectly with your company's objectives.
Attached you will find detailed information regarding our approach, media planning, and budget breakdown. We are excited about the prospect of partnering with you.
Thank you for the opportunity.
Warmly,
David Kim
Creative Marketing Agency
Enclosure: Business Proposal
How Do You Write Enclosure in a Letter for Supporting Documents
Dear Mr. Johnson,
I am writing to follow up on my application for the grant, reference number G-9876. I understand that additional supporting documents may be required.
Please find attached copies of my academic transcripts and two letters of recommendation. I hope these provide the necessary context for my application.
Thank you for your consideration.
Sincerely,
Emily Carter
Enclosures: Academic Transcripts, Letters of Recommendation (2)
How Do You Write Enclosure in a Letter for Proof of Purchase
Dear Customer Service,
I am writing to request a refund for product #XYZ, purchased on October 15, 2023. The product is not functioning as expected.
Attached is a copy of my original receipt and photographs of the defect. I would appreciate it if you could process my refund promptly.
Thank you for your assistance.
Regards,
Robert Miller
Enclosures: Proof of Purchase (Receipt Copy), Product Defect Photos
How Do You Write Enclosure in a Letter for a Membership Application
Dear Membership Committee,
I am writing to formally apply for membership to the National Association of Professionals. I have long admired the organization's commitment to industry standards and professional development.
Please find enclosed my completed application form, along with my membership dues and a copy of my professional certification.
I look forward to the possibility of joining your esteemed association.
Sincerely,
Maria Garcia
Enclosures: Application Form, Membership Dues Check, Professional Certification Copy
How Do You Write Enclosure in a Letter for a Follow-Up
Dear Ms. Evans,
It was a pleasure speaking with you yesterday regarding the potential collaboration between our companies. I enjoyed learning more about your project needs.
As promised, please find enclosed a brochure detailing our latest product line and a case study highlighting a similar project we successfully completed.
I am eager to discuss how we can move forward.
Best regards,
Peter Jones
Tech Innovations Inc.
Enclosures: Product Brochure, Case Study
In conclusion, mastering how do you write enclosure in a letter is a fundamental aspect of effective written communication. By clearly indicating any accompanying documents, you demonstrate professionalism, ensure your recipient is fully informed, and help to prevent any misunderstandings. Whether you're sending a resume, an invoice, or supporting documents, a simple "Enclosure" or "Enclosures" followed by a list of what's included is all it takes to make your correspondence complete and professional.