Understanding how to write an attestation statement is a valuable skill, whether you're verifying information for personal, professional, or legal purposes. An attestation statement is essentially a formal declaration that you are confirming the truthfulness or accuracy of a particular document, fact, or situation. This article will guide you through the process, explaining the key components and providing practical examples, so you can confidently answer the question: How Do You Write an Attestation Statement?
Understanding the Core Components of an Attestation Statement
At its heart, an attestation statement is a clear and concise declaration of truth. It requires you to acknowledge that you have reviewed specific information and are confirming its accuracy to the best of your knowledge and belief. The importance of accuracy and honesty in an attestation statement cannot be overstated, as it carries significant weight and potential consequences if found to be false.
When crafting your statement, consider the following elements:
- Identification of the Information: Clearly state what you are attesting to. This could be a document, a set of facts, or a process.
- Your Relationship to the Information: Explain why you are qualified to attest to this information. This might be due to your role, personal knowledge, or professional expertise.
- The Declaration of Truth: Use clear language to state that you believe the information to be true and accurate.
- Your Signature and Date: A signature and date authenticate your statement.
Here’s a breakdown of common phrasing you might encounter or use:
| Phrase | Meaning |
|---|---|
| "I hereby attest..." | A formal way of saying "I officially declare..." |
| "...to the best of my knowledge and belief..." | Indicates you are being truthful based on what you currently know and believe. |
| "...is true and correct..." | A direct confirmation of accuracy. |
How Do You Write an Attestation Statement for a Contract?
Subject: Attestation Regarding Contract [Contract Number/Name]
To Whom It May Concern,
I, [Your Full Name], residing at [Your Address], hereby attest that I have reviewed the contract titled "[Contract Title]" dated [Date of Contract] between [Party A Name] and [Party B Name]. I have also reviewed all accompanying documents and amendments associated with this contract.
As [Your Role/Relationship to the contract, e.g., a signatory, an authorized representative, a witness], I confirm that all information presented within this contract is accurate and true to the best of my knowledge and belief. I also attest that I am authorized to provide this attestation.
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
How Do You Write an Attestation Statement for a Financial Report?
Subject: Attestation of Financial Report Accuracy
To: [Recipient Name/Department]
From: [Your Name]
Date: [Date]
I, [Your Full Name], in my capacity as [Your Title, e.g., Chief Financial Officer, Accountant] of [Company Name], hereby attest to the accuracy and completeness of the financial report for the period ending [Date of Report].
I have personally reviewed the enclosed financial statements, including the balance sheet, income statement, and cash flow statement, and confirm that they are prepared in accordance with [Applicable Accounting Standards, e.g., GAAP, IFRS] and accurately reflect the financial position and performance of [Company Name] for the stated period. To the best of my knowledge and belief, all transactions and balances are correctly recorded and presented.
Please do not hesitate to contact me if you require further clarification or documentation.
Regards,
[Your Signature]
[Your Typed Name]
How Do You Write an Attestation Statement for a Birth Certificate?
Subject: Attestation Statement for Birth Certificate Verification
To Whom It May Concern,
I, [Your Full Name], residing at [Your Address], hereby attest to the following regarding the birth certificate of [Child's Full Name], born on [Child's Date of Birth] at [Place of Birth].
I am [Your relationship to the child, e.g., a parent, a guardian, a witness to the birth]. I personally witnessed the birth and confirm the details presented on the attached birth certificate are true and accurate to the best of my knowledge and belief. The information recorded, including the names of the parents, date of birth, and place of birth, is as I know it to be correct.
This attestation is provided to [State the purpose, e.g., support an application for a passport, for legal identification purposes].
Yours faithfully,
[Your Signature]
[Your Typed Name]
[Date]
How Do You Write an Attestation Statement for a Legal Document?
Subject: Attestation of [Name of Legal Document]
I, [Your Full Name], being duly sworn, depose and state that I have read the foregoing [Name of Legal Document] and that the contents are true and correct to the best of my knowledge, information, and belief.
I further attest that I am competent to attest to the matters herein and that this attestation is made in good faith.
Executed this [Day] day of [Month], [Year], in [City, State/Province].
_________________________
[Your Signature]
[Your Typed Name]
How Do You Write an Attestation Statement for a Property Deed?
Subject: Attestation of Property Deed Authenticity
To the Registrar of Deeds,
I, [Your Full Name], a licensed real estate agent/attorney/witness [Choose relevant title] in [Your Jurisdiction], hereby attest that I have reviewed the Property Deed pertaining to the property located at [Property Address], recorded on [Date of Recording] under [Deed Number/Book and Page].
I attest that the signatures appearing on this deed are genuine and that the document was executed by the rightful owner(s) of the property, [Owner's Full Name(s)], voluntarily and with full understanding of its contents. I have verified the identity of the parties and witnessed the signing of this document.
This attestation is made to confirm the authenticity and legal validity of the aforementioned Property Deed.
Respectfully submitted,
[Your Signature]
[Your Typed Name]
[Your Professional License Number, if applicable]
[Date]
How Do You Write an Attestation Statement for a Will?
Subject: Attestation of Last Will and Testament
We, the undersigned witnesses, do hereby attest that [Testator's Full Name] (hereinafter referred to as the "Testator") declared to us, in our presence, that the instrument now shown to us and subscribed by [him/her/them] is [his/her/their] Last Will and Testament.
The Testator then signed the said instrument in our presence, or acknowledged to us that the signature already appearing thereon was [his/her/their] signature, and that the said instrument was [his/her/their] Last Will and Testament. We, at the request of the Testator, and in [his/her/their] presence, and in the presence of each other, have hereunto subscribed our names as witnesses.
We further attest that, to the best of our knowledge, the Testator was of sound mind and memory and was not acting under duress, menace, fraud, or undue influence of any kind.
_________________________ _________________________
[Witness 1 Signature] [Witness 2 Signature]
[Witness 1 Typed Name] [Witness 2 Typed Name]
[Witness 1 Address] [Witness 2 Address]
[Date] [Date]
How Do You Write an Attestation Statement for Academic Credentials?
Subject: Attestation of Academic Credentials
To Whom It May Concern,
I, [Your Full Name], in my capacity as [Your Title, e.g., Registrar, Dean, Department Head] of [Name of Educational Institution], hereby attest that the attached academic transcript/degree certificate for [Student's Full Name] is a true and accurate representation of their academic record at our institution.
The student completed the program of study for [Degree Name, e.g., Bachelor of Science in Computer Science] on [Date of Graduation]. All coursework and grades recorded on the attached document have been verified and are correct. This attestation is provided to support [Student's Full Name]'s application for [Purpose, e.g., further studies, employment].
Should you require any further information, please do not hesitate to contact us.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Official Stamp/Seal of the Institution]
[Date]
How Do You Write an Attestation Statement for a Passport Application?
Subject: Attestation Statement for Passport Application - [Applicant's Full Name]
To the Passport Issuing Authority,
I, [Your Full Name], residing at [Your Address], hereby attest that I have known [Applicant's Full Name] for [Number] years, and to the best of my knowledge and belief, the information provided in their passport application, including their identity, date of birth ([Applicant's Date of Birth]), and citizenship, is true and accurate.
I am a [Your Relationship to Applicant, e.g., friend, colleague, neighbor] and am not related to the applicant by blood or marriage, nor am I their legal guardian or attorney. I am a [Your Nationality] citizen and am providing this attestation voluntarily.
This attestation is made to support the passport application of [Applicant's Full Name].
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Phone Number]
[Your Email Address]
[Date]
How Do You Write an Attestation Statement for a Business Partnership Agreement?
Subject: Attestation Regarding Business Partnership Agreement
To: All Parties Concerned,
I, [Your Full Name], acting as [Your Role, e.g., legal counsel for the partnership, an independent witness], hereby attest that I have reviewed the Business Partnership Agreement dated [Date of Agreement] between [Partner 1 Name] and [Partner 2 Name].
I confirm that the said agreement accurately reflects the mutual understanding and consent of all parties involved. The terms and conditions as outlined in the document have been presented fairly and understood by each partner to the best of my professional assessment. I have verified the identities of the partners and their capacity to enter into this agreement.
This attestation is provided to affirm the validity and integrity of the aforementioned Business Partnership Agreement.
Regards,
[Your Signature]
[Your Typed Name]
[Your Professional Title/Firm Name]
[Date]
In conclusion, mastering how to write an attestation statement involves understanding its purpose, identifying key components, and using clear, truthful language. Whether you are attesting to the accuracy of a financial report, the authenticity of a legal document, or the details of a birth, your statement serves as a formal confirmation. By following the guidelines and examples provided in this article, you can confidently create effective attestation statements for a wide range of situations.