Navigating immigration forms can be complex, and sometimes, despite your best efforts, errors occur. One of the most common documents that might require a correction is the I-94 Arrival/Departure Record. If you find a mistake on your I-94, you'll likely need to send a clear and concise email to request the necessary changes. This article will provide you with an I-94 Correction Email Sample and guide you through the process of effectively communicating your needs.
Understanding the I-94 Correction Email Sample
When you need to correct your I-94, the process often begins with contacting the relevant authorities, and an email is a standard way to initiate this. An effective I-94 Correction Email Sample should be polite, direct, and contain all the essential information needed to identify your record and explain the error. The importance of accuracy in this communication cannot be overstated, as it directly impacts your immigration status.
To ensure your email is taken seriously and processed efficiently, consider the following elements typically found in a good I-94 Correction Email Sample:
- Your full name and date of birth.
- Your passport number and country of issuance.
- Your current address and contact information.
- The specific error on your I-94 (e.g., incorrect entry date, misspelled name, wrong visa type).
- The correct information as it should appear.
- Any supporting documents you can provide (e.g., a copy of your passport, visa, or airline ticket).
Here's a basic structure that an I-94 Correction Email Sample might follow:
- Subject Line: Clear and informative.
- Salutation: Professional and addressed to the correct department if known.
- Introduction: State the purpose of your email – requesting a correction.
- Details of the Error: Clearly explain what is wrong.
- Correct Information: State what the information should be.
- Supporting Evidence: Mention attached documents.
- Call to Action: Politely ask for guidance or next steps.
- Closing: Professional closing.
I-94 Correction Email Sample for a Misspelled Name
Subject: I-94 Correction Request - Misspelled Name - [Your Full Name] - DOB: [Your Date of Birth]
Dear U.S. Customs and Border Protection (CBP) I-94 Processing,
I am writing to respectfully request a correction to my I-94 Arrival/Departure Record. My name was misspelled upon my arrival in the United States on [Date of Arrival].
My passport shows my name as [Correct Spelling of Your Name]. However, my I-94 currently lists my name as [Incorrect Spelling of Your Name]. This discrepancy may cause issues with future immigration processes.
I have attached a scanned copy of my passport's biographical page for your reference. Please correct my I-94 record to reflect the accurate spelling of my name.
Thank you for your time and assistance in this matter.
Sincerely,
[Your Full Name]
[Your Contact Phone Number]
[Your Email Address]
I-94 Correction Email Sample for an Incorrect Entry Date
Subject: I-94 Correction Request - Incorrect Entry Date - [Your Full Name] - Passport #: [Your Passport Number]
Dear CBP I-94 Processing,
I am writing to request a correction to my I-94 record regarding my date of entry into the United States. I entered the U.S. on [Correct Date of Entry], but my I-94 currently shows an entry date of [Incorrect Date of Entry].
This error is significant as it affects my authorized period of stay. I have attached a copy of my airline ticket and passport to verify the correct date of my arrival.
I kindly request that you update my I-94 with the correct entry date of [Correct Date of Entry].
Thank you for your prompt attention to this matter.
Best regards,
[Your Full Name]
[Your Alien Registration Number, if applicable]
I-94 Correction Email Sample for Incorrect Visa Type
Subject: I-94 Correction Request - Incorrect Visa Type - [Your Full Name] - DOB: [Your Date of Birth]
Dear U.S. Customs and Border Protection,
I am requesting a correction to my I-94 Arrival/Departure Record. Upon my arrival on [Date of Arrival], I was issued an I-94 indicating my visa type as [Incorrect Visa Type]. However, my valid visa stamp in my passport clearly shows that I was admitted under the [Correct Visa Type] classification.
It is crucial that my I-94 accurately reflects my admission status. I have enclosed a copy of my passport's visa page and the I-94 I received.
Please amend my I-94 to show the correct visa type: [Correct Visa Type].
Thank you for your assistance.
Respectfully,
[Your Full Name]
I-94 Correction Email Sample for Incorrect Class of Admission
Subject: I-94 Correction - Incorrect Class of Admission - [Your Full Name] - Passport: [Your Passport Number]
Dear CBP I-94 Unit,
I am writing to request an update to my I-94 record. My current I-94 reflects an incorrect Class of Admission. I was admitted into the U.S. on [Date of Admission] under the [Correct Class of Admission] category, but my I-94 currently states [Incorrect Class of Admission].
This incorrect classification can have serious implications for my stay and future applications. Attached are my passport and the relevant immigration documents that support this correction.
I would appreciate it if my I-94 could be updated to reflect the correct Class of Admission: [Correct Class of Admission].
Thank you for your attention to this important matter.
Sincerely,
[Your Full Name]
I-94 Correction Email Sample for an Incorrect Expiration Date
Subject: I-94 Correction - Incorrect Expiration Date - [Your Full Name] - DOB: [Your Date of Birth]
Dear CBP,
I am requesting a correction to my I-94 Arrival/Departure Record concerning the expiration date of my authorized stay. I was admitted into the United States on [Date of Admission] with a valid visa that permits me to stay until [Correct Date of Authorized Stay]. However, my I-94 currently states an expiration date of [Incorrect Expiration Date].
I have attached a copy of my passport, visa, and the I-94 form for your review. Please correct the expiration date on my I-94 to [Correct Date of Authorized Stay].
Your help in rectifying this error is greatly appreciated.
Regards,
[Your Full Name]
I-94 Correction Email Sample for Incorrectly Recorded Travel Companion
Subject: I-94 Correction Request - Travel Companion Error - [Your Full Name] - Passport #: [Your Passport Number]
Dear U.S. Customs and Border Protection,
I am writing to correct an error on my I-94 record that incorrectly lists a travel companion. I traveled to the United States on [Date of Travel] alone. However, my I-94 has been associated with [Incorrect Travel Companion's Name], who was not traveling with me.
This error needs to be rectified to ensure my record is accurate. Please find attached a copy of my passport. I request that my I-94 record be reviewed and the incorrect travel companion information be removed.
Thank you for your prompt assistance.
Sincerely,
[Your Full Name]
I-94 Correction Email Sample for Missing I-94 Record
Subject: I-94 Correction - Missing Record - [Your Full Name] - DOB: [Your Date of Birth]
Dear CBP I-94 Processing,
I am writing to report that I cannot find a record of my I-94 Arrival/Departure information for my entry on [Date of Entry]. I entered the United States on this date and believe an electronic I-94 should have been created.
I have attached a copy of my passport's biographical page and my airline ticket stub for the flight that arrived on [Date of Entry]. I kindly request assistance in locating or generating my I-94 record for this entry.
Thank you for your help in resolving this issue.
Best regards,
[Your Full Name]
I-94 Correction Email Sample for Date of Birth Error
Subject: I-94 Correction Request - Date of Birth Error - [Your Full Name] - Passport: [Your Passport Number]
Dear U.S. Customs and Border Protection,
I am writing to request a correction to my I-94 Arrival/Departure Record. My date of birth was recorded incorrectly on my I-94. My correct date of birth is [Correct Date of Birth]. However, my I-94 currently shows [Incorrect Date of Birth].
I have enclosed a copy of my passport's biographical page, which clearly shows my correct date of birth. Please update my I-94 record to reflect the accurate date of birth.
Thank you for your attention to this correction.
Sincerely,
[Your Full Name]
In conclusion, utilizing a well-crafted I-94 Correction Email Sample is essential for accurately communicating any errors on your I-94 Arrival/Departure Record. By providing all necessary details, including supporting documentation and clear explanations, you increase the likelihood of a swift and successful correction. Remember to always maintain a professional and respectful tone in your communications with immigration authorities.