It's a scenario many of us have faced: a decision made that didn't go our way. Whether it's a job application rejection, a loan denial, or a project proposal that was turned down, sometimes you believe a mistake was made or that there's more to consider. In these moments, knowing how to write an email for reconsideration can be a powerful tool to open dialogue and potentially change an outcome. This article will guide you through the essential steps and provide examples to help you craft an effective reconsideration request.
The Art of a Reconsideration Email: Building Your Case
When you're asking someone to revisit a decision, the tone and content of your email are paramount. A well-crafted reconsideration email is not simply a plea; it's a professional and reasoned appeal. It demonstrates your continued interest and provides new information or clarifies existing points that may have been overlooked. The importance of presenting your case clearly, concisely, and respectfully cannot be overstated.
To effectively write an email for reconsideration, consider these key elements:
- Be Prompt: Don't wait too long after receiving the initial decision.
- Be Polite and Professional: Maintain a respectful tone throughout.
- State Your Purpose Clearly: Get straight to the point.
- Reference Previous Communication: Mention the original decision or application.
- Provide New Information or Clarification: This is crucial for a strong case.
Here's a breakdown of what to include:
- Subject Line: Make it clear and informative.
- Salutation: Address the recipient appropriately.
- Opening: Briefly state the purpose of your email.
- Body Paragraphs: Explain your reasons for reconsideration. This is where you might present your new information or highlight misunderstandings.
- Call to Action: Clearly state what you would like the recipient to do.
- Closing: End with a polite and professional closing.
Sometimes, a visual representation helps. Consider this simple table:
| Element | Purpose |
|---|---|
| Subject Line | Immediate understanding of your email's intent. |
| Reason for Reconsideration | Justification for the request. |
| Supporting Evidence | Proof to back up your claims. |
| Desired Outcome | What you hope to achieve. |
How to Write Email for Reconsideration After a Job Application Rejection
Subject: Reconsideration Request - [Your Name] - [Job Title]
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to respectfully request a reconsideration of my application for the [Job Title] position, for which I recently received notification of rejection.
While I understand and respect your decision, I wanted to follow up with some additional information that I believe strengthens my candidacy. Since my initial application, I have successfully completed [mention a relevant new certification, project, or achievement] which directly aligns with the key requirements of the [Job Title] role, specifically in [mention a specific skill or responsibility]. I have attached [mention what you've attached, e.g., a certificate, a project portfolio] for your review.
I remain highly enthusiastic about the opportunity to contribute to [Company Name] and am confident that my skills and dedication would make me a valuable asset to your team. I would be grateful for the opportunity to discuss how my updated qualifications can benefit your department.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
How to Write Email for Reconsideration for a Loan Application Denial
Subject: Reconsideration Request - Loan Application - [Your Name] - Account/Reference Number: [If applicable]
Dear [Loan Officer Name],
I am writing to request a reconsideration of my recent loan application for [mention loan type, e.g., a mortgage, personal loan]. I received your notification that the application was denied, and I would appreciate it if you could review my case again.
I understand that the denial may have been due to [mention a potential reason if you know it, e.g., my debt-to-income ratio]. Since my application, I have taken steps to address this by [explain what you've done, e.g., paying down a significant portion of my outstanding credit card debt, securing a co-signer with a strong financial profile]. I have attached updated financial statements and a letter from my co-signer for your review, which I believe demonstrate my improved financial standing and ability to manage this loan responsibly.
I am very keen to proceed with [mention the purpose of the loan, e.g., purchasing a home] and believe that with these updated details, my application may meet your lending criteria. I am available to discuss this further at your earliest convenience.
Thank you for your time and for considering my request.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
How to Write Email for Reconsideration of a Scholarship Application
Subject: Reconsideration Request - [Your Name] - Scholarship Application
Dear Scholarship Committee,
I am writing to respectfully request a reconsideration of my application for the [Scholarship Name] scholarship. I was notified that my application was not successful, and I would be grateful for the opportunity for my application to be reviewed again.
I understand that the selection process is competitive. Since submitting my application, I have achieved [mention a significant new academic achievement, award, or extracurricular involvement]. For example, I recently [provide a specific detail, e.g., received an 'A' in a challenging course, was elected president of a relevant club]. I believe these recent accomplishments further demonstrate my commitment to [mention the field of study or purpose of the scholarship] and my potential to excel.
I am passionate about pursuing my education at [University/Institution Name] and believe that the [Scholarship Name] scholarship would be instrumental in helping me achieve my academic and future career goals. I have attached an updated resume highlighting these recent achievements for your consideration.
Thank you for your time and for reconsidering my application.
Sincerely,
[Your Name]
[Your Email Address]
How to Write Email for Reconsideration of a University Admission Decision
Subject: Reconsideration Request - [Your Name] - Application ID: [Your Application ID]
Dear Admissions Committee,
I am writing to respectfully request a reconsideration of my application for admission to the [Program Name] program at [University Name] for the [Semester/Year] intake. I recently received notification that my application was not successful.
While I understand the competitive nature of admissions, I believe there may be a factor that was not fully conveyed or appreciated in my initial application. Specifically, I would like to draw your attention to [mention a specific point, e.g., recent improvements in my academic performance in my final semester, a significant extenuating circumstance that affected a particular part of my application, or a specific project that showcases my suitability]. I have attached [mention what you've attached, e.g., an updated transcript, a letter of explanation] to provide further context.
I remain very enthusiastic about the prospect of studying at [University Name] and am confident that I possess the dedication and aptitude to succeed in your program. I would be deeply appreciative of a second look at my application with this additional information.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Email Address]
How to Write Email for Reconsideration of a Project Proposal Rejection
Subject: Reconsideration Request - Project Proposal: [Project Name]
Dear [Decision Maker Name],
I hope this email finds you well. I am writing to request a reconsideration of the decision regarding my project proposal, "[Project Name]," submitted on [Date].
I understand that the proposal was not approved at this time. Upon reviewing the feedback, I believe I can address the concerns raised regarding [mention specific concern, e.g., budget allocation, projected ROI, implementation timeline]. I have revised the proposal to include [explain your revisions, e.g., a more detailed budget breakdown with cost-saving alternatives, updated projections based on new market research, a phased implementation plan]. I have attached the revised proposal for your review.
I am confident that this project, with the updated modifications, will deliver significant value to [Company/Organization Name] by [mention key benefits, e.g., increasing efficiency, expanding market reach, improving customer satisfaction]. I would welcome the opportunity to discuss these revisions and answer any further questions you may have.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Title/Department]
How to Write Email for Reconsideration of a Grade Appeal
Subject: Grade Reconsideration Request - [Your Name] - Course: [Course Name and Number]
Dear Professor [Professor's Last Name],
I am writing to respectfully request a reconsideration of my grade for [Assignment Name or Final Grade] in your [Course Name and Number] class. I received my grade on [Date] and have had time to review the feedback.
While I respect your grading policies, I believe there may have been a misunderstanding or an oversight regarding my submission. Specifically, I would like to draw your attention to [explain your specific point, e.g., the section on page X of my essay where I addressed Y concept, the calculation in problem Z on the exam which I believe is correct based on the formula we learned]. I have attached [mention what you've attached, e.g., a copy of my assignment with annotations, relevant notes] to illustrate my point.
My goal is to fully understand the material and achieve the best possible outcome in your class. I would be very grateful if you could take another look at my work. I am available to meet during your office hours to discuss this further.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Student ID Number]
How to Write Email for Reconsideration of a Contract Offer
Subject: Reconsideration Request - Contract Offer - [Your Name] - [Contract Reference Number, if applicable]
Dear [Contact Person Name],
Thank you for offering me the opportunity to enter into a contract for [Briefly mention the service/product]. I have reviewed the offer and appreciate the terms presented.
I am very interested in moving forward, however, I would like to request a reconsideration of certain aspects of the proposed contract. Specifically, I would like to discuss [mention specific clause or term, e.g., the payment schedule, the delivery timeline, the scope of services]. I believe that adjusting [mention the specific aspect again] to [suggest your preferred alternative] would be mutually beneficial and better align with [explain your reason, e.g., our company's cash flow management, project timelines, operational capabilities].
I have attached a revised proposal outlining my suggested changes for your review. I am confident that we can reach an agreement that is satisfactory to both parties. I am available to discuss this at your earliest convenience.
Thank you for your time and willingness to negotiate.
Sincerely,
[Your Name]
[Your Title]
How to Write Email for Reconsideration of a Tenant Application Rejection
Subject: Reconsideration Request - Tenant Application - [Your Name] - Property Address: [Property Address]
Dear [Landlord/Property Manager Name],
I am writing to respectfully request a reconsideration of my application to rent the property located at [Property Address]. I received your notification that my application was not approved.
I understand that there may have been concerns regarding [mention a potential concern if you know it, e.g., my credit history, rental history]. Since submitting my application, I have [explain what you've done to address the concern, e.g., paid off a significant debt that was impacting my credit score, obtained a letter of reference from my previous landlord]. I have attached [mention what you've attached, e.g., an updated credit report, a letter of reference] for your review.
I am a responsible individual and a reliable tenant, and I am very interested in making [Property Address] my home. I am confident that my situation has improved and would appreciate the opportunity for you to review my application again with this new information.
Thank you for your time and for considering my request.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
In conclusion, knowing how to write an email for reconsideration is an essential skill for navigating professional and personal situations. By approaching your request with professionalism, clarity, and a well-supported argument, you significantly increase your chances of achieving a favorable outcome. Remember to tailor your message to the specific situation, be polite, and provide concrete evidence to bolster your appeal. A thoughtful reconsideration email can often be the key to unlocking a second chance.