Facing a decision you disagree with can be frustrating. Whether it's a rejected loan application, a denied insurance claim, or a lower-than-expected grade, sometimes you need a second chance. This is where a reconsideration letter comes in. Learning how to write a reconsideration letter sample effectively can significantly increase your chances of having a decision overturned. This guide will walk you through the process, providing clear instructions and helpful examples.
Understanding the Core of a Reconsideration Letter
A reconsideration letter is a formal request asking an individual or organization to review and potentially change a previous decision. It's not about demanding a new outcome, but rather presenting additional information or clarifying misunderstandings that might have led to the original decision. The importance of a well-crafted reconsideration letter cannot be overstated , as it serves as your primary tool for persuasion.
When composing your letter, think of it as a persuasive essay. You need to:
- Clearly state the original decision you are seeking to reconsider.
- Politely explain why you believe the decision should be reviewed.
- Provide any new or overlooked information that supports your case.
- Maintain a respectful and professional tone throughout.
Here's a basic structure you can adapt:
- Salutation: Address the recipient formally.
- Introduction: State your purpose clearly and refer to the original decision.
- Body Paragraph(s): Present your arguments with supporting evidence.
- Conclusion: Reiterate your request and express gratitude.
- Closing: Use a professional closing and your signature.
How to Write a Reconsideration Letter Sample for a Denied Loan Application
Subject: Reconsideration Request - Loan Application [Your Name] - Account Number [Account Number]
Dear [Loan Officer Name or Department],
I am writing to respectfully request a reconsideration of my recent loan application, reference number [Application Number], which was unfortunately denied on [Date of Denial]. I understand that my initial application may not have met all the criteria, and I appreciate the time you took to review it.
Since the initial review, I have gathered additional documentation that I believe strengthens my application. Specifically, I have obtained a new letter of employment verifying my stable income and have attached updated bank statements that demonstrate a significant increase in my savings. I have also addressed the concern regarding my debt-to-income ratio by [briefly explain how you've improved it, e.g., paying down a significant portion of a credit card balance].
I am confident that with this updated information, my financial standing is now more robust and aligns better with your lending requirements. I am eager to discuss this further and provide any additional information you may require. Thank you for your time and consideration.
Sincerely,
[Your Full Name]
[Your Phone Number]
[Your Email Address]
How to Write a Reconsideration Letter Sample for an Insurance Claim Denial
Subject: Reconsideration Request - Insurance Claim [Claim Number] - Policyholder: [Your Name]
Dear [Insurance Adjuster Name or Department],
I am writing to formally request a reconsideration of the decision to deny my insurance claim, number [Claim Number], filed on [Date of Claim] for damages sustained on [Date of Incident]. I received notification of the denial on [Date of Denial Notification].
I believe there may have been a misunderstanding or oversight regarding the circumstances surrounding the incident. The denial letter stated [briefly state reason for denial]. However, I have attached a detailed report from [Name of Expert, e.g., a certified mechanic, a contractor] that clarifies [explain how the report contradicts the reason for denial or provides new information]. Additionally, I have included [mention other evidence, e.g., photographs of the damage, witness statements].
I am committed to resolving this matter fairly and amicably. I kindly ask that you re-evaluate my claim with the enclosed supplementary information. Please let me know if any further documentation or clarification is needed. Thank you for your prompt attention to this request.
Sincerely,
[Your Full Name]
[Your Policy Number]
[Your Phone Number]
[Your Email Address]
How to Write a Reconsideration Letter Sample for a College Application Rejection
Subject: Reconsideration Request - Admissions Application [Your Name] - Applicant ID [Applicant ID]
Dear Admissions Committee,
I am writing to respectfully request that you reconsider my application for admission to your esteemed [University Name] for the [Semester/Year] academic term. I was disappointed to receive your decision on [Date of Decision], but I remain highly enthusiastic about the prospect of studying at [University Name].
Since submitting my original application, I have achieved [mention significant new accomplishments, e.g., a higher GPA in my final semester, received an award in a relevant field, completed a relevant internship]. I have attached [mention attached documents, e.g., an updated transcript, a letter of recommendation from my internship supervisor] that further demonstrates my academic potential and commitment to [Field of Study]. I also believe that my [mention a specific aspect of your application that you want to highlight again, e.g., passion for research in X area] is a strong fit for your [mention specific program or department].
I understand that admission is highly competitive, and I am deeply appreciative of your initial review. I hope that these recent achievements and further elaboration on my suitability will lead you to reconsider my application. Thank you for your time and consideration.
Sincerely,
[Your Full Name]
[Your Applicant ID]
[Your Phone Number]
[Your Email Address]
How to Write a Reconsideration Letter Sample for a Credit Card Balance Transfer Denial
Subject: Reconsideration Request - Balance Transfer Application [Your Name] - Account Number [Account Number]
Dear [Credit Card Company Name] Customer Service,
I am writing to request a reconsideration of my recent application for a balance transfer to my [Credit Card Company Name] account, number [Account Number]. My application was denied on [Date of Denial], and I would appreciate the opportunity for a second review.
I believe my creditworthiness has been accurately represented, but I understand that certain criteria may not have been met during the initial assessment. To address any potential concerns, I have taken the following steps:
- Obtained an updated credit report and confirmed all information is accurate.
- Reduced my overall credit utilization by [mention specific action, e.g., paying down a significant balance on another card].
- Ensured my income information provided is current and verifiable.
I am a loyal customer of [Credit Card Company Name] and have consistently managed my accounts responsibly. I am hopeful that with this updated information and a re-evaluation of my financial profile, you will reconsider my balance transfer request. Thank you for your time and attention to this matter.
Sincerely,
[Your Full Name]
[Your Account Number]
[Your Phone Number]
[Your Email Address]
How to Write a Reconsideration Letter Sample for a Scholarship Appeal
Subject: Reconsideration Request - Scholarship Application [Your Name] - Scholarship Name: [Scholarship Name]
Dear Scholarship Committee,
I am writing to respectfully request a reconsideration of my application for the [Scholarship Name] for the upcoming academic year. I was disheartened to learn that my initial application was not successful, as this scholarship would significantly aid in my pursuit of higher education.
I understand that the selection process is rigorous. Since submitting my application, I have [mention any new achievements or circumstances, e.g., achieved a new academic milestone, received recognition for volunteer work, experienced a change in financial circumstances that warrants re-evaluation]. I have attached [mention attached documents, e.g., an updated transcript, a letter of support from a teacher, documentation of financial need] to provide further context and support for my application.
I am passionate about [mention your field of study or aspirations] and believe I possess the dedication and potential to be a deserving recipient of the [Scholarship Name]. I would be grateful for the opportunity to have my application reviewed again with this additional information. Thank you for your consideration.
Sincerely,
[Your Full Name]
[Your Student ID or Application ID]
[Your Phone Number]
[Your Email Address]
How to Write a Reconsideration Letter Sample for a Parking Ticket Dispute
Subject: Reconsideration Request - Parking Ticket [Ticket Number] - Vehicle License Plate: [License Plate Number]
Dear [Parking Authority Name or Department],
I am writing to formally request a reconsideration of parking ticket number [Ticket Number], issued on [Date of Ticket] at approximately [Time of Ticket]. My vehicle's license plate number is [License Plate Number].
I believe this ticket was issued in error. The ticket states that my vehicle was [reason for ticket, e.g., parked in a no-parking zone]. However, at the time the ticket was issued, [explain your situation and provide evidence, e.g., the signage was obscured by tree branches, I was actively loading/unloading passengers, I had a valid permit displayed but it was difficult to see]. I have attached [mention attached evidence, e.g., photographs of the signage, a photo of my permit, a statement from a witness] to support my claim.
I am a responsible driver and always strive to adhere to parking regulations. I kindly request that you review the circumstances and the enclosed evidence. Thank you for your time and consideration in this matter.
Sincerely,
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
How to Write a Reconsideration Letter Sample for a Denied Job Application (After Interview)
Subject: Following Up: Reconsideration Request - [Job Title] Position - [Your Name]
Dear [Hiring Manager Name or Recruiter Name],
I am writing to follow up on my application for the [Job Title] position, for which I interviewed on [Date of Interview]. While I understand that you have moved forward with other candidates, I would be grateful if you would reconsider my application.
Our conversation on [Date of Interview] was very informative, and I was particularly excited about [mention a specific aspect of the role or company]. Since our meeting, I have [mention any new relevant skills learned, certifications obtained, or accomplishments related to the role. Be brief and impactful]. I have also had the opportunity to reflect further on how my skills in [mention specific skills] could significantly contribute to your team's success in [mention a specific project or goal discussed].
I remain very interested in this opportunity and am confident that I possess the qualifications and enthusiasm to excel in this role. I would welcome the chance to discuss my candidacy further. Thank you for your time and for considering my request.
Sincerely,
[Your Full Name]
[Your Phone Number]
[Your Email Address]
How to Write a Reconsideration Letter Sample for a Grade Appeal
Subject: Grade Appeal Request - [Course Name] - [Your Name] - Student ID: [Student ID]
Dear Professor [Professor's Last Name],
I am writing to respectfully request a reconsideration of my grade for the [Course Name] class this past [Semester/Term]. My current grade is [Your Current Grade], and I received a [Specific Grade, e.g., C-] on the [Assignment/Exam Name] which significantly impacted my overall grade.
I believe there may have been an error in the grading of [Assignment/Exam Name] or that my submission was not fully understood. I have reviewed the grading rubric and my submission carefully, and I believe my work demonstrated [explain your argument with specific examples from your work and the rubric, e.g., a thorough understanding of concept X, sufficient critical analysis as requested]. I have attached my original submission and a detailed explanation of my concerns, highlighting the specific points I believe were graded unfairly or overlooked.
I am dedicated to my academic success and am seeking to ensure my grade accurately reflects my effort and understanding of the course material. I would appreciate the opportunity to discuss this with you at your earliest convenience. Thank you for your time and consideration.
Sincerely,
[Your Full Name]
[Your Student ID]
[Your Email Address]
In conclusion, writing a reconsideration letter is a valuable skill that can help you navigate challenging situations and achieve desired outcomes. By understanding the purpose, structuring your request clearly, and providing compelling evidence, you can significantly improve your chances of success. Remember to always remain polite, professional, and persistent. The key to a strong reconsideration letter is clear communication, well-supported arguments, and a respectful tone, making the process of learning how to write a reconsideration letter sample a worthwhile endeavor.