When sending a letter or email, sometimes you need to include other documents or items with it. This is called an enclosure. Learning how to put enclosure in letter correctly ensures that your recipient receives everything you intend them to and understands what it is. It’s a simple but important detail that can make a big difference in how professional and organized your communication appears.
Understanding Enclosures
An enclosure is any document or item that is physically attached to or sent along with a letter or email. This could be anything from a report, a resume, a photograph, a brochure, or even a small gift. The purpose of an enclosure is to provide additional information, support your main message, or include something that the recipient needs. Properly indicating an enclosure is crucial for clear communication and to avoid confusion for the recipient. It lets them know upfront that there are other items to look for, so they don't miss them.
When preparing your letter, there are a few key things to consider regarding enclosures:
- Identify what you are enclosing: Make a clear list of all the items you are sending.
- Prepare the enclosures: Ensure they are in good condition and clearly labeled if necessary.
- Attach them securely: For physical letters, staple or paperclip them to the main letter. For emails, they will be attachments.
The method of indicating an enclosure varies slightly depending on whether you are sending a physical letter or an email. However, the principle remains the same: inform the recipient about what else they should expect.
| Type of Item | How to Handle |
|---|---|
| Report | Staple or clip to letter. Mention in letter body and note "Enclosure: Report". |
| Business Card | Place inside envelope with letter. Note "Enclosure: Business Card". |
| Photograph | Protect with cardboard if mailing. Note "Enclosure: Photograph". |
How to Put Enclosure in Letter When Applying for a Job
Dear Ms. Thompson, I am writing to express my strong interest in the Marketing Assistant position advertised on LinkedIn. My background in social media management and content creation aligns perfectly with the requirements outlined in the job description. Please find attached my resume and a portfolio showcasing my previous marketing campaigns. I am confident that my skills and enthusiasm would be a valuable asset to your team. Thank you for your time and consideration. Sincerely, Sarah Chen Enclosure: Resume, Portfolio
How to Put Enclosure in Letter for a Business Proposal
Dear Mr. Davies, Following our recent meeting, I am pleased to submit our proposal for the upcoming IT infrastructure upgrade. We have outlined a comprehensive plan designed to enhance your company's efficiency and security. Attached to this letter, you will find the detailed proposal, including cost breakdowns and projected timelines. We are eager to discuss how our solutions can benefit your organization. Best regards, Mark Jenkins Enclosure: Project Proposal
How to Put Enclosure in Letter for a School Application
Dear Admissions Committee, I am writing to apply for admission to your esteemed Master's program in Environmental Science for the Fall 2024 semester. My passion for sustainable development, nurtured through my undergraduate studies and volunteer work, has led me to pursue advanced research opportunities at your institution. Enclosed with this application are my academic transcripts, letters of recommendation, and a personal essay detailing my research interests. I have also included a copy of my GRE scores. Thank you for reviewing my application. Respectfully, Emily Carter Enclosures: Transcripts, Letters of Recommendation, Personal Essay, GRE Scores
How to Put Enclosure in Letter When Sending a Payment
Dear Accounts Department, Please accept this letter and the enclosed check for invoice number #INV-7890. The amount due is $550.00. We value our business relationship and hope to continue our smooth transactions. Please confirm receipt of this payment at your earliest convenience. Sincerely, David Lee Acme Corporation Enclosure: Check
How to Put Enclosure in Letter When Sharing Information
Dear Neighbors, I am writing to share important information regarding the upcoming community park cleanup event. To ensure we have adequate supplies and volunteers, we are distributing a sign-up sheet. Please refer to the attached flyer for details on the date, time, and what to bring. We encourage everyone to participate and make our park beautiful. Thank you, The Neighborhood Association Enclosure: Event Flyer
How to Put Enclosure in Letter for a Complaint
Dear Customer Service Manager, I am writing to express my dissatisfaction with a recent purchase from your store. On October 26, 2023, I bought a Model XYZ toaster, receipt number #12345. Unfortunately, the toaster is not functioning correctly. I have enclosed a copy of my receipt and a photograph of the damaged product for your review. I kindly request a replacement or a full refund. Sincerely, Jessica Miller Enclosures: Copy of Receipt, Photograph of Damaged Product
How to Put Enclosure in Letter for a Scholarship Application
Dear Scholarship Committee, I am writing to apply for the Bright Futures Scholarship. My academic achievements and commitment to community service have prepared me to excel in higher education, and this scholarship would greatly assist me in achieving my educational goals. Please find attached my academic transcript, a resume highlighting my extracurricular activities, and two letters of recommendation from my teachers. Thank you for considering my application. Sincerely, Michael Brown Enclosures: Transcript, Resume, Letters of Recommendation
How to Put Enclosure in Letter for a Contract
Dear Ms. Anya Sharma, This letter serves to confirm our agreement for the provision of consulting services. The terms and conditions of our engagement are detailed in the attached contract. Please review the document carefully and sign where indicated. We look forward to commencing our collaboration. Regards, Robert Green CEO, Innovate Solutions Enclosure: Consulting Services Contract
Mastering how to put enclosure in letter is a fundamental skill for effective communication. Whether you are sending a physical letter or an email, clearly indicating enclosures ensures that your recipient receives all necessary documents. This practice not only demonstrates professionalism but also prevents miscommunication and ensures that your message is received in its entirety. By following these simple guidelines and examples, you can confidently manage enclosures and enhance the clarity and impact of your correspondence.