After submitting a job application, the waiting game can be nerve-wracking. You've put your best foot forward, highlighted your skills, and expressed your enthusiasm. But how do you ensure your application doesn't get lost in the shuffle? A well-crafted follow-up letter, or email, is an essential tool in your job search arsenal. This article will provide you with a comprehensive guide and a versatile Follow Up Letter Sample for Job Application to help you make a lasting impression and increase your chances of landing an interview.
Why Sending a Follow-Up Letter is Crucial
Sending a follow-up letter after submitting your job application is more than just a formality; it's a strategic move that can significantly impact your job prospects. It demonstrates your continued interest and professionalism, showing the hiring manager that you are genuinely enthusiastic about the role and the company. In a competitive job market, this proactive step can set you apart from other candidates.
Think of it as reinforcing your initial application. It's an opportunity to reiterate key qualifications, mention something specific you learned about the company that excites you, or even briefly address any points you may have overlooked. Here are some reasons why a follow-up is important:
- Shows initiative and strong communication skills.
- Keeps your application fresh in the hiring manager's mind.
- Allows you to add any relevant information you might have forgotten.
- Helps you stand out from other applicants.
Here's a quick overview of when to send:
| Timing | Purpose |
|---|---|
| 1-2 days after application submission | Confirmation of receipt, reiterate interest |
| 1 week after interview | Express gratitude, reinforce qualifications |
Follow Up Letter Sample for Job Application: After Initial Submission
Subject: Following Up - [Your Name] - [Job Title] Application
Dear [Hiring Manager Name],
I hope this email finds you well.
I am writing to follow up on my application for the [Job Title] position, which I submitted on [Date of Application]. I remain very enthusiastic about this opportunity and believe my skills and experience in [Mention 1-2 key skills relevant to the job] align perfectly with the requirements outlined in the job description.
I was particularly drawn to [Mention something specific about the company or role that interests you, e.g., your company's recent project in X, your commitment to Y]. I am confident that I can make a significant contribution to your team.
Thank you for your time and consideration. I look forward to hearing from you regarding the next steps in the hiring process.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Follow Up Letter Sample for Job Application: After an Interview
Subject: Following Up - [Your Name] - [Job Title] Interview
Dear [Interviewer Name],
It was a pleasure speaking with you yesterday, [Date of Interview], about the [Job Title] position at [Company Name]. I truly enjoyed learning more about the role and the exciting initiatives your team is working on, especially [Mention something specific discussed during the interview].
Our conversation further solidified my interest in this opportunity. I am particularly excited about the prospect of [Mention a specific responsibility or challenge discussed] and am confident that my experience in [Mention a relevant skill or accomplishment] would allow me to excel in this area.
Thank you again for your time and consideration. I am very eager to join your team and contribute to [Company Name]'s success. Please do not hesitate to contact me if you require any further information.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Follow Up Letter Sample for Job Application: When No Response is Received
Subject: Following Up - [Your Name] - [Job Title] Application
Dear [Hiring Manager Name],
I hope this email finds you well.
I am writing to follow up on my application for the [Job Title] position, which I submitted on [Date of Application]. I understand that you may be very busy, and I wanted to respectfully inquire about the status of my application.
I remain very interested in this opportunity and believe my skills in [Mention 1-2 key skills] would be a valuable asset to your team. I am eager to learn more about the next steps in the hiring process.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Follow Up Letter Sample for Job Application: To Check on a Specific Aspect
Subject: Following Up: [Your Name] - [Job Title] Application - [Specific Aspect]
Dear [Hiring Manager Name],
I hope this email finds you well.
I am writing to follow up on my application for the [Job Title] position. During our initial conversation, we briefly discussed [Mention the specific aspect you want to follow up on, e.g., the upcoming project timeline, the specific software used for X].
I wanted to reiterate my keen interest in this role and express my enthusiasm for the opportunity to contribute to [Mention a relevant company goal or project]. I believe my experience in [Mention a relevant skill or experience] would be particularly beneficial in relation to [Specific Aspect].
Thank you for your time and consideration. I look forward to any updates you may have.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Follow Up Letter Sample for Job Application: After a Career Fair
Subject: Following Up - [Your Name] - [Job Title] Application - Career Fair
Dear [Hiring Manager Name],
It was a pleasure meeting you at the [Name of Career Fair] on [Date of Career Fair]. I enjoyed our conversation about the [Job Title] position and was particularly impressed by [Mention something specific you learned or discussed about the company or role].
As discussed, I am very interested in this opportunity and believe my background in [Mention 1-2 key skills] aligns well with the needs of your team. I have attached my resume for your reference, in case you would like to review it again.
Thank you for your time and consideration. I hope to hear from you soon.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Follow Up Letter Sample for Job Application: With Additional Information
Subject: Following Up - [Your Name] - [Job Title] Application - Additional Information
Dear [Hiring Manager Name],
I hope this email finds you well.
I am writing to follow up on my application for the [Job Title] position. Since submitting my application on [Date of Application], I have [Mention a relevant update, e.g., completed a relevant certification, achieved a significant milestone in a current project, read an interesting article about the company].
I believe this [New information] further strengthens my qualifications for this role, particularly in the area of [Mention how the new information is relevant]. I remain very enthusiastic about the possibility of contributing to your team.
Thank you for your time and consideration. I look forward to hearing from you.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Follow Up Letter Sample for Job Application: To a Different Contact Person
Subject: Following Up - [Your Name] - [Job Title] Application
Dear [New Contact Person Name],
I hope this email finds you well.
My name is [Your Name], and I am writing to follow up on my application for the [Job Title] position. I understand that [Previous Contact Person Name] may be out of the office or that your role may have changed.
I submitted my application on [Date of Application] and remain very interested in this opportunity. I believe my skills in [Mention 1-2 key skills] would be a valuable asset to your team. I would be grateful if you could provide an update on the status of my application or direct me to the appropriate person.
Thank you for your time and assistance.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Follow Up Letter Sample for Job Application: After a Cold Application
Subject: Following Up - [Your Name] - Inquiry about [Area of Interest] Roles
Dear [Hiring Manager Name],
I hope this email finds you well.
I am writing to express my strong interest in potential opportunities at [Company Name] within the [Area of Interest] department. I have been following [Company Name]'s work in [Mention a specific area of company's work] with great admiration and am particularly impressed by [Mention something specific about the company's achievements or values].
My background in [Mention 1-2 key skills or areas of expertise] has equipped me with a strong foundation for contributing to a dynamic organization like yours. I am proactive, a quick learner, and dedicated to achieving excellent results. I have attached my resume for your review and would welcome the opportunity to discuss how my skills could benefit your team, even if no specific position is currently advertised.
Thank you for your time and consideration. I look forward to the possibility of connecting.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Follow Up Letter Sample for Job Application: To Reiterate Interest After a Long Wait
Subject: Following Up - [Your Name] - [Job Title] Application - Reiteration of Interest
Dear [Hiring Manager Name],
I hope this email finds you well.
It has been some time since I applied for the [Job Title] position on [Date of Application], and I wanted to reach out again to reiterate my strong interest in this role and in joining [Company Name].
I understand that the hiring process can take time, and I wanted to express that my enthusiasm for this opportunity has not waned. I continue to be excited about the prospect of contributing my skills in [Mention 1-2 key skills] to your team and believe I would be a valuable asset.
If there are any updates on the status of this position or if you require any further information from my end, please do not hesitate to contact me. Thank you for your continued consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
In conclusion, a well-timed and thoughtfully written follow-up letter is a powerful tool in your job application strategy. By using a Follow Up Letter Sample for Job Application as a guide, you can effectively communicate your continued interest, reinforce your qualifications, and make a positive impression on potential employers. Remember to tailor each follow-up to the specific situation, maintain a professional tone, and always proofread before sending. Consistent and strategic follow-up can significantly improve your chances of securing that coveted interview and ultimately, your dream job.