Landing an interview is a significant step in the job application process, but it's crucial to remember that the conversation doesn't end once you leave the hiring manager's office. A well-crafted follow-up email can make a substantial difference in how you're perceived and can help you stand out from other candidates. This article will guide you through the art of writing an effective Follow Up Email to Hiring Manager Sample, ensuring your efforts after the interview are as strategic as your preparation.
Why a Follow-Up Email is Essential
Sending a timely and thoughtful follow-up email after an interview is more than just a courtesy; it's a vital component of your job search strategy. It reiterates your interest in the position and demonstrates your professionalism and attention to detail. The importance of a well-written follow-up email cannot be overstated ; it's your last chance to reinforce key points and leave a positive, lasting impression.
Think of it as a final opportunity to:
- Thank the hiring manager for their time.
- Reiterate your enthusiasm for the role and the company.
- Briefly highlight your most relevant skills and qualifications.
- Address any points you might have missed or clarify something discussed.
Here's a quick look at what to consider when composing your email:
| Element | Purpose |
|---|---|
| Subject Line | Clear and concise, identifies you and the position. |
| Salutation | Professional and personalized. |
| Body | Expresses thanks, reiterates interest, highlights fit. |
| Closing | Professional and forward-looking. |
Follow Up Email to Hiring Manager Sample: Immediately After the Interview
Subject: Following Up - [Your Name] - [Job Title] Interview
Dear [Mr./Ms./Mx. Last Name],
Thank you so much for taking the time to speak with me today about the [Job Title] position at [Company Name]. I truly enjoyed learning more about the role and the team, and I was particularly interested to hear about [mention a specific project or initiative discussed].
Our conversation further solidified my enthusiasm for this opportunity. I am confident that my skills in [mention 1-2 key skills discussed] and my experience in [mention relevant experience] would allow me to make a significant contribution to your team.
I am very eager to hear about the next steps in the hiring process. Please let me know if there is any further information I can provide.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
[Link to your LinkedIn profile (Optional)]
Follow Up Email to Hiring Manager Sample: After a Few Days of No Response
Subject: Checking In - [Your Name] - [Job Title] Application
Dear [Mr./Ms./Mx. Last Name],
I hope this email finds you well.
I am writing to follow up on my interview for the [Job Title] position on [Date of Interview]. I enjoyed our conversation and remain very enthusiastic about the opportunity to join [Company Name].
Since we last spoke, I've been reflecting on our discussion about [mention a specific challenge or goal of the company], and I wanted to reiterate how my experience in [mention a relevant skill or achievement] could directly address this.
I understand that you have many candidates to consider, and I appreciate you keeping me in mind. Please let me know if there is anything else you require from my end.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
Follow Up Email to Hiring Manager Sample: After Adding New Relevant Information
Subject: Update & Follow Up - [Your Name] - [Job Title] Interview
Dear [Mr./Ms./Mx. Last Name],
I hope this email finds you well.
Following up on our interview for the [Job Title] position on [Date of Interview], I wanted to share an update that I believe further strengthens my candidacy. Since we spoke, I successfully [mention a new achievement or skill acquisition that is relevant to the role].
I believe this new experience directly aligns with our discussion about [mention a specific requirement or challenge from the interview]. I am confident that this demonstrates my proactive approach and commitment to continuous learning, qualities I know are valued at [Company Name].
I remain very interested in this role and am excited about the possibility of contributing to your team. Please let me know if you have any questions or would like to discuss this update further.
Sincerely,
[Your Name]
Follow Up Email to Hiring Manager Sample: Clarifying a Misunderstanding
Subject: Clarification & Follow Up - [Your Name] - [Job Title] Interview
Dear [Mr./Ms./Mx. Last Name],
I hope this email finds you well.
I am writing to follow up on our interview for the [Job Title] position. I truly enjoyed our conversation and learned a great deal about the role and [Company Name].
Upon reflection, I realized there might have been a slight misunderstanding regarding [mention the specific point of misunderstanding]. I wanted to clarify that [provide a concise and clear explanation]. I am confident that my understanding of this aspect is now aligned with your expectations.
I remain very enthusiastic about this opportunity and believe my skills and experience are a strong match for the [Job Title] position. Thank you for your understanding and for considering my application.
Sincerely,
[Your Name]
Follow Up Email to Hiring Manager Sample: Expressing Renewed Interest
Subject: Reaffirming Interest - [Your Name] - [Job Title] Application
Dear [Mr./Ms./Mx. Last Name],
I hope you're having a productive week.
I wanted to reach out again regarding the [Job Title] position I interviewed for on [Date of Interview]. Since our conversation, I've been giving considerable thought to how my background in [mention a key skill or area] could specifically benefit [Company Name] in achieving [mention a company goal discussed].
I am very impressed with [Company Name]'s commitment to [mention a company value or initiative] and am excited about the prospect of contributing to such a dynamic environment.
Please let me know if there are any updates on the hiring process. I am eager to hear from you.
Sincerely,
[Your Name]
Follow Up Email to Hiring Manager Sample: After a Longer Than Expected Wait
Subject: Following Up - [Your Name] - [Job Title] Position
Dear [Mr./Ms./Mx. Last Name],
I hope this email finds you well.
I am writing to check in on the status of the [Job Title] position, for which I interviewed on [Date of Interview]. I understand that hiring processes can sometimes take time, and I appreciate your diligence.
I remain very interested in this opportunity and believe my [mention a key skill or qualification] makes me a strong candidate. I am eager to learn more about the next steps.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Follow Up Email to Hiring Manager Sample: With a Portfolio or Work Sample Link
Subject: Follow Up & Portfolio - [Your Name] - [Job Title] Interview
Dear [Mr./Ms./Mx. Last Name],
I hope this email finds you well.
Following up on our interview for the [Job Title] position on [Date of Interview], I wanted to express my continued enthusiasm for the role and for [Company Name].
Our discussion about [mention a specific project or task] reminded me of a relevant project I recently completed. I have included a link to my portfolio, where you can find examples of my work, particularly a project that showcases my abilities in [mention specific skills demonstrated in the portfolio] which I believe would be beneficial to your team.
Portfolio Link: [Your Portfolio URL]
I am confident that my skills and creative approach align well with the requirements of this position. Thank you again for your time and consideration.
Sincerely,
[Your Name]
Follow Up Email to Hiring Manager Sample: When You've Been Referred
Subject: Following Up - [Your Name] - [Job Title] (Referred by [Referrer's Name])
Dear [Mr./Ms./Mx. Last Name],
I hope this email finds you well.
I am writing to follow up on my interview for the [Job Title] position on [Date of Interview]. I was so pleased to have the opportunity to speak with you, and I remain very excited about the prospect of joining [Company Name].
As you know, I was referred to this position by [Referrer's Name]. [He/She/They] spoke highly of the collaborative culture at [Company Name] and specifically mentioned the innovative work being done in [mention a relevant department or project].
I am confident that my [mention 1-2 key skills] would allow me to contribute effectively to your team and build on the strong foundation that [Referrer's Name] mentioned.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Follow Up Email to Hiring Manager Sample: A Polite Reminder of Your Application
Subject: Following Up on [Job Title] Application - [Your Name]
Dear [Mr./Ms./Mx. Last Name],
I hope this email finds you well.
I am writing to follow up on my application for the [Job Title] position. I had the pleasure of interviewing with you on [Date of Interview] and enjoyed our conversation about [mention a brief, positive aspect of the interview].
I remain very interested in this role and believe my qualifications are a strong match for what you are looking for. I wanted to reiterate my enthusiasm and ensure my application is still under consideration.
Thank you for your time and for reviewing my candidacy. Please let me know if there is any further information I can provide.
Sincerely,
[Your Name]
In conclusion, a Follow Up Email to Hiring Manager Sample is an indispensable tool in your job-seeking arsenal. By employing these strategies and tailoring them to your specific situation, you can effectively reinforce your qualifications, express your continued interest, and leave a memorable, professional impression. Remember to be polite, professional, and concise in all your follow-up communications.